Email Encryption for Small Business

EncryptTitan is user-friendly, versatile email encryption software that enables secure information exchange via email. It effortlessly encrypts email messages and attachments, providing an extra layer of security and complete control over shared data. This ensures that emails remain accessible solely to the sender and intended recipients.

In today's digital landscape, email messages are increasingly at risk of interception by cyber criminals, with significant legal and financial consequences if sensitive data is compromised. A single click on a malicious link or attachment can expose personal information, leading to substantial monetary losses and reputational harm for organizations.

With EncryptTitan, emails sent via encryption are fully protected, preventing unauthorized disclosure or tampering and helping users meet compliance standards for safeguarding private information. The sender encrypts each message, and it can only be decrypted by the recipient on their device, ensuring confidentiality and security.

Why Email Encryption

As the main source of business communication worldwide, email is regularly used to share valuable and sensitive data like financial and payroll information, customer lists, intellectual property, and internal business strategy documentation. Email encryption software is critical to protecting this information from theft and misplacement, which can lead to fines, reputational damage, and legal issues.

With an ever-increasing reliance on remote working since 2020, more internal business communication is now taking place over email rather than in person. Cyber-attacks, in general, are substantially on the rise and are becoming more sophisticated in nature. Hackers are increasingly finding ways to penetrate organizations’ servers via email-borne attacks.

Did you know?

• 71% of fraud incidents begin in the week after a data breach
• 91% of healthcare facilities have had at least one data breach involving the loss or theft of patient data
• 77% of all financial institutions share the sensitive data they hold with 3rd parties

Based on recent survey of IT professionals:

• 24% admit to having knowingly sent private info in an email
• 33% of emails sent that should be encrypted and are often not
• 45% evaluate the legitimacy of emails they received in less than 30 seconds
• 79% have had private info stolen as a result of an email.

Email encryption software is essential for protecting sensitive information and preventing data loss, litigation, and negative publicity, which can impact customer trust. It allows organizations to meet compliance regulations and avoid potential fines and penalties by providing them with the tools needed to adhere to state and federal privacy regulations.

"91% of healthcare facilities have had at least one data breach involving the loss or theft of patient data"

How it Works

Email Encryption with TitanHQ is delivered via a conditional TLS methodology (called TLS-verify) and a secure web portal.

TLS can be configured as the preferred delivery method and requires no interaction by the recipient, meaning they don’t have to take any extra steps to read the encrypted message.  By default, senders receive a confirmation that their email was encrypted.

Additionally, EncryptTitan provides options for recipient confirmation and notifications when the email is read. Real-time message tracking allows administrators to track, verify, and audit all secure messages sent from the organization without disclosing the contents of the encrypted mail.

Email Encryption with EncryptTitan

EncryptTitan is 100% cloud-based, with no on-site hardware required. It allows you to send secure email from your desktop, phone, or tablet.

We have several options for encryption.

• Keyword-Based Encryption: Customers can choose a keyword that employees put into the subject line to force a message to be encrypted. Our email encryption solution will see this and via a content filter redirect the mail through the encryption servers.

• Policy-Based Encryption: Data Leak Prevention (DLP) policies are available that look for definable types of regulated content in email messages/attachments for compliance purposes to automatically encrypt messages without requiring any input from the sender. EncryptTitan has pre-built DLP policies and settings that will look for regular content in the message body or attachment to encrypt messages automatically.

We also provide an Outlook plug-in allowing users to encrypt specific emails selectively. With this add-in, users can define how long a message remains accessible to the recipient, adding an extra layer of security by automatically deleting the message after the set timeframe. As email communication becomes more integral to business, so does the risk of unintentionally sharing sensitive information. Email encryption mitigates this risk, ensuring confidential data doesn’t fall into the wrong hands.

EncryptTitan offers user-friendly, certified encryption with customizable controls and automatic options aligning with your security policy. Sign up for a free demo to see EncryptTitan in action.