Alternatives to Mimecast Cloud Archive

Business depends on email. Even with Instant Messaging (IM) and collaboration portals, emails reign supreme in business communications. Many of the billions of emails sent and received daily contain sensitive information. Often, these emails may be required during a legal dispute. Regulations like GDPR require that a company can quickly retrieve personal data that may reside in an email or an attachment. Whatever the reason, emails need to be kept securely and identified easily for fast retrieval.

This is where email archiving comes in. Email archiving solutions automate the archiving process and provide a mechanism for searching and retrieving emails and other messages. They are designed to meet regulatory compliance, respond to legal requests, reduce storage costs, and enhance data security. Most modern email archiving solutions are also highly scalable, as they are cloud-based SaaS.

Choosing the right cloud archiving solution is essential. Here, we check out the features and pricing of Mimecast Cloud Archive against TitanHQ ArcTitan.

What is Cloud Archiving, and Why is it Important?

Email archiving is a form of Storage-as-a-Service. Solutions that archive emails and other messages, like IMs, provide a means to securely store corporate messages and make them accessible when needed. A cloud archiving solution is a Platform-as-a-Service (PaaS), which archives long-held data in a safe and secure place. Cloud archive solutions, like Mimecast and ArcTitan, handle all types of data, including unstructured data like emails and corporate messages. The messages and emails are securely held in a central repository; fast and accurate accessing and retrieving these messages is a core function. Centralization of the cloud archive allows data consolidation across multiple enterprise endpoints. Centralization ensures that roll-out, maintenance, policy enforcement, and access control are more easily managed.

Regulatory compliance and legal disputes are typical reasons to use a cloud-based email archive. Regulations such as FINRA (Financial Industry Regulatory Authority), SEC Rule 17a-4, GDPR(General Data Protection Regulation), and SOX (Sarbanes Oxley) require organizations to maintain electronic communication archives.

Cloud archiving is often delivered by a managed service provider (MSP) on behalf of their clients. This delivery model makes deployment, management, and maintenance more accessible and cost-effective.

Get started with TitanHQ's robust email archiving solution.

Core Features of Cloud Archiving

Unlimited Email Storage

Unlimited email storage is a must-have. Solutions like Exchange Server or Office 365 mailboxes have storage limits, and costs increase as more storage is required. Cloud archiving solutions like ArcTitan save up to 75% on email storage space.

Ease of Retrieval During Litigation

Legal disputes require that emails and other messages be made available quickly. Accurate and swift search and retrieval are essential. Cloud archiving solutions, like ArcTitan, provide comprehensive and accurate eDiscovery.

Centralized Access

An effective email archive must be accessible anytime and from any location as long as the individuals can access it. A centralized cloud database provides the platform to ensure that all generated emails and messages are securely stored but accessed when required. Centralized access allows legal and compliance teams to access messages and create reports quickly.

Scalability

Scalability is another essential requirement of cloud archiving solutions. As a business grows and expands, multiple endpoints, including those of remote workers, need to be added to the archive. Centralized cloud-based email archives, like ArcTitan, are highly scalable and require no on-premise hardware.

Security

Encryption during data transfer and storage ensures the security of emails and messages. However, it is also essential to ensure that access to the stored communications is secure. ArcTitan secures email archives by applying the principle of least privilege and robust authentication to control access permissions.

Both ArcTitan and Mimecast Cloud Archive provide all the above features. However, as always, the devil is in the details, and an evaluation must consider your specific needs and include comparative costs.

Get started with TitanHQ's robust email archiving solution.

At a Glance: Mimecast Cloud Archive vs TitanHQ ArcTitan Emal Archiving

Check out the at-a-glance table below comparing Mimecast Cloud Archive and TitanHQ ArcTitan.

Top Email Archiving Solution for businesses - Expert Insights.

Features of Mimecast Cloud Archive and ArcTitan Email Archiving

Archiving and Retrieval

Mimecast Cloud Archive

• Archives multiple types of communication data, including emails, Microsoft Teams messages, etc.
• Millions of records can be searched in seconds.
• Users can perform a search within the Outlook archive using their Outlook environment

ArcTitan

• Archive email messages and attachments, instant messages, and related content. Archiving is automated so that all sent and received emails are instantly stored in the cloud repository.
• Provides a Microsoft Outlook 365 add-in for automated archive and search.
• Can be used to eliminate PST files.

eDiscovery and Search

Mimecast Cloud Archive

• A web-based console allows administrators to configure, maintain, and enforce retention
• policies.
• Granular litigation hold, e-discovery, and reporting capabilities.
• Search is fast and filtered based on configurable settings. A maximum of 50,000 messages can be exported at a time.
• Full audit trail.

ArcTitan

• Retention policies are highly granular and customizable to reflect compliance requirements.
• Support customizable legal hold requests - vital for many legal disputes.
• Search is high-speed and highly configurable. In a test to find 2000 items from 10 mailboxes, ArcTitan took less than one second to retrieve the emails.
• There are no search limits, and 50,000 item export limit (can be exceeded via support).
• Full audit trail.

Security

Mimecast Cloud Archive

• Archive part of disaster recovery planning
• Data is encrypted using AES 256-bit encryption at rest and TLS encryption for messages in transit.
• Permission-based access to control repository
• Includes antivirus scanning performed on emails.
• Active Directory and basic authentication for remote browser access.
• Depending on admin permissions, the email's metadata or the content and metadata can be viewed.
• Mimecast retains three encrypted copies of each message and stores them in multiple geographic locations.
• Proof of delivery and non-repudiation metadata is provided.

ArcTitan

• AES 256-bit encryption is used at rest, and TLS encryption is used for messages that are in transit.
• Permission-based access to controls to enforce least privilege access to archived data.
• Data integrity assured: Content is not editable, and deletion requires authorization by a data guardian. Non-repudiation assurance.
• Passwords are hashed and encrypted
• Handles certificate management
• Antivirus scanning performed on emails.
• Active Directory and basic authentication for remote browser access.
• LDAP, Google, and iMail authentication are supported.
• Windows single sign-on authentication (NTLM v2)
• Disaster recovery.

Management and Delivery

Mimecast Cloud Archive

• Cloud-based, so easy to deploy and manage.
• Integrates with Active Directory and LDAP
• Can be delivered by an MSP.

ArcTitan

• Cloud-based, so easy to deploy and manage.
• Integrates with Active Directory and LDAP
• Ideal for delivery by an MSP.

ArcTitan vs Mimecast Cloud Archive Service Pricing

TitanHQ offers flexible monthly pricing options to cater to your needs and budget.

Notably, TitanHQ technical support is integrated into the pricing structure. Customers have access to a dedicated support team without any additional charges.

ArcTitan is 42% less expensive than Mimecast Cloud Archive.

Get started with TitanHQ's robust email archiving solution.

Why Companies Choose ArcTitan

• ArcTitan was voted a top email archiving solution by Expert Insights.
• ArcTitan is one of the best six email archiving solutions by NameHero.
• Top five email archiving solutions 2024 by 6sense.
• ArcTitan is one of the best email archiving solutions by Geekflare.
• Best email archiving to try in 2024 by ShareArchiver.

What Do Actual Users Say About Mimecast Cloud Archive and TitanHQ ArcTitan?

• [1] G2, [2] Trustadius, [3] Gartner, [4] G2, [5] Capterra, [6] Gartner

• [1] Reddit, [2] Reddit, [3] Capterra, [4] G2, [5] Reddit

Get Started with ArcTitan Email Archiving Solution

ArcTitan is Easy to Set Up and Cost Effective! Our support team will work with your IT staff or service provider to get your email securely duplicating your emails to ArcTitan

• We provide step by step instructions for configuring your email server to duplicate your emails, or
• We can work with your IT department or email service provider directly to manage deployment for you.
• Set and forget - once your email server is configured there is nothing more to worry about.
• Free demo - so you can be sure that everything works as expected, and is easy to use.

To learn more about the type of email archiving needed for litigation, talk to a TitanHQ expert.